ToS & Privacy Policy

Last Updated: 16.10.2024

1. Introduction

The Democratic Women's Declaration ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our Website. Please read this policy carefully to understand our views and practices regarding your personal data and how we will treat it.

2. Information We Collect

  • Personal Information: We may collect personal information that you voluntarily provide to us when you:

    • Sign up for our newsletter.

    • Sign the declaration.

    • Contact us through our Website.

    This personal information may include your name, email address, and any other information you choose to provide.

  • Non-Personal Information: We automatically collect certain non-personal information when you visit our Website, such as:

    • Browser type and version.

    • Operating system.

    • IP address.

    • Pages viewed.

    • Time and date of your visit.

    • The time spent on each page.

  • Cookies and Tracking Technologies: We use cookies and similar technologies to collect information about your interactions with our Website. Cookies are small data files stored on your device that help us improve your user experience.

3. How We Use Your Information

We use the information we collect for various purposes, including:

  • Improving the Website: To analyze user behavior, optimize website navigation, and enhance user experience.

  • Communication: To send you newsletters, updates, and other marketing communications related to Democratic Women's Declaration. You can opt out of receiving these communications at any time.

  • Declaration Process: To submit your name and information to Congress and other relevant entities when you sign the declaration.

  • Security: To protect against unauthorized access, alteration, disclosure, or destruction of your personal information.

  • Legal Compliance: To comply with legal obligations and respond to lawful requests.

4. Legal Basis for Processing

We process your personal data in compliance with applicable U.S. laws and the European Union General Data Protection Regulation (GDPR). The legal bases for processing your data include:

  • Consent: Where you have given clear consent for us to process your personal data for a specific purpose.

  • Legitimate Interests: Our legitimate interests in improving our services, communicating with you, and ensuring the security of our Website, provided that such interests are not overridden by your rights and freedoms.

  • Compliance with Legal Obligations: Where processing is necessary for compliance with a legal obligation to which we are subject.

5. Sharing Your Information

  • Third-Party Services: We may share your information with trusted third-party service providers who assist us in operating the Website, conducting our business, or serving our users, provided they agree to keep your information confidential and comply with relevant data protection laws.

  • Declaration Submissions: When you sign the declaration, we may share your name and information with Congress and other relevant entities as part of the declaration process.

  • Legal Requirements: We may disclose your information if required to do so by law or in response to valid requests by public authorities, such as a court or government agency.

  • International Data Transfers: Your information, including personal data, may be transferred to and maintained on servers located outside your country of residence, including the United States and other countries that may not have the same data protection laws as your jurisdiction. We take appropriate steps to ensure that your data is treated securely and in accordance with this Privacy Policy.

  • No Selling or Renting: We do not sell or rent your personal information to third parties for marketing purposes without your explicit consent.

6. Data Security

We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, use, alteration, or disclosure. These measures include:

  • Encryption: Use of secure sockets layer (SSL) technology to encrypt data transmitted between your browser and our servers.

  • Secure Servers: Hosting our Website on secure servers with access limited to authorized personnel only.

  • Access Controls: Restricting access to personal data to employees and contractors who need to know that information to operate, develop, or improve our services.

  • Regular Security Assessments: Conducting regular security assessments to identify and mitigate potential vulnerabilities.

However, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

7. Your Data Protection Rights

Depending on your location and applicable laws, you may have the following rights regarding your personal data:

  • Right to Access: The right to request access to your personal data we hold about you.

  • Right to Correction: The right to request correction of inaccurate or incomplete personal data.

  • Right to Deletion: The right to request deletion of your personal data under certain circumstances.

  • Right to Restriction of Processing: The right to request restriction of processing your personal data.

  • Right to Object: The right to object to the processing of your personal data for certain purposes, including direct marketing.

  • Right to Data Portability: The right to receive your personal data in a structured, commonly used, and machine-readable format, and to transmit that data to another controller.

To exercise these rights, please contact us at info@democraticwomensdeclaration.com. We will respond to your request within a reasonable timeframe and in accordance with applicable laws.

8. Cookies and Tracking Technologies

  • Use of Cookies: We use cookies and similar tracking technologies to enhance your browsing experience, analyze website traffic, and understand user behavior.

  • Managing Cookies: You can manage your cookie preferences through your browser settings. Most browsers allow you to refuse or accept cookies, delete existing cookies, or notify you when a cookie is being sent. Please note that disabling cookies may affect the functionality and performance of our Website.

  • Third-Party Cookies: We may work with third-party service providers who may place their own cookies on your device. These third parties have their own privacy policies governing their use of cookies and tracking technologies.

9. International Data Transfers

Your information, including personal data, may be transferred to and maintained on servers located outside your country of residence, including the United States and other countries that may not have the same data protection laws as your jurisdiction. By using our Website, you consent to the transfer of your information to countries outside of your own. We take appropriate steps to ensure that your data is treated securely and in accordance with this Privacy Policy, including implementing standard contractual clauses where necessary to provide adequate protection for your personal data.

10. Children's Privacy

Our Website is not intended for use by individuals under the age of 18. We do not knowingly collect personal information from children under 18. If we become aware that we have inadvertently received personal information from a child under 18, we will delete such information from our records promptly.

11. California Privacy Rights (CCPA)If you are a California resident, you have specific rights under the California Consumer Privacy Act (CCPA), including:

  • Right to Know: The right to know what personal information we collect, use, disclose, and sell.

  • Right to Delete: The right to request the deletion of your personal information.

  • Right to Opt-Out: The right to opt-out of the sale of your personal information.

  • Right to Non-Discrimination: The right not to be discriminated against for exercising your CCPA rights.

To exercise these rights, please contact us at info@democraticwomensdeclaration.com. We will respond to your request in accordance with the CCPA requirements.

12. GDPR Compliance

For users located in the European Economic Area (EEA), we adhere to the General Data Protection Regulation (GDPR). This includes:

  • Lawful Basis for Processing: Ensuring that all processing of personal data is based on a lawful basis, such as consent or legitimate interest.

  • Data Protection Officer: Appointing a Data Protection Officer (DPO) to oversee GDPR compliance and address any data protection issues.

  • Data Subject Rights: Respecting and facilitating the exercise of all GDPR rights, including access, rectification, erasure, restriction, objection, and data portability.

  • Data Protection Impact Assessments (DPIAs): Conducting DPIAs when required to assess and mitigate risks associated with data processing activities.

  • Breach Notification: Implementing procedures to detect, report, and investigate personal data breaches in compliance with GDPR timelines and requirements.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any significant changes by posting the new Privacy Policy on this page, along with an updated "Last Updated" date. Your continued use of the Website after any changes are posted constitutes your acceptance of the revised Privacy Policy.

14. Contact Information

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:

Email: info@democraticwomensdeclaration.com

By using the Democratic Women's Declaration Website, you acknowledge that you have read and understood these Terms of Service and Privacy Policy and agree to be bound by them. If you do not agree with any part of these documents, please refrain from using our Website.